APPENDIX 4
Terms of Reference for NOUS Review[1]
Work Specification for the services:
The service provider
will assess current project management processes for the grants selection
process and provide expertise to establish an in-house project management
capability that includes:
- confirmation /
activation of programme governance arrangements
- overall programme
planning and design
- clear accountability
for who is delivering activities
- development of
mechanisms for the identification and mitigation of risks and issues
- milestone tracking
and reporting arrangements
- timelines and
schedules, incorporating critical path activities and dates
- escalation processes
and other project management processes that will ensure effective and
timely delivery of your outcomes.
Phase 1 – Program set
up / Receipt of applications
Deliverables:
- Establish program
governance
- Shape program design
by:
- Confirming
existing work
- Identifying
projects of work/activity
- Develop
project plan and critical path
- Identify
interdependencies
- Confirm
accountability requirements
- Establish risk
register, conduct high level risk assessment and mitigation strategies
- Confirm escalation
processes
Phase 2 – Assessment
of applications
Deliverables:
- Convene program
review meeting
- Assess Phase 1
progress
- Review project plan
- Recalibrate project
activities and timing (as required)
- Review project risks
Phase 3 – Finalise
agreements
Deliverables:
- Convene program
review meeting
- Assess Phase 2
progress
- Review project plan
- Recalibrate project
activities and timing (as required)
- Review project risks
- Further analysis on
the finalisation of funding rounds and detailed consideration on
Programme Office operating model
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