Section 3: Budgeted financial statements

Section 3 presents budgeted financial statements which provide a comprehensive snapshot of the department’s finances for the 2024–25 budget year, including the impact of budget measures and resourcing on financial statements.

3.1 Explanatory notes and analysis of budgeted financial statements

The department’s income statement presents the expected financial result and identifies expenses and revenues on an accrual basis. In 2024–25, the department’s estimated appropriation revenue is $28.8 million. This is an increase of $1.8 million from the 2023–24 appropriation primarily attributed to new measures as detailed in Table 1.2. The 2024–25 and forward years budgeted operating result, excluding unfunded depreciation and amortisation, is a break-even position. Own-source revenue is expected to remain stable over the forward estimates.

The department’s balance sheet shows a positive net asset position which is expected to remain stable over the forward estimates.

Demand for the department’s service continues to remain high across committee work and support to non-government senators, with additional on-going funding being received in the 2023-24 Budget to assist with meeting the demand of Senate Committees. Moving into the final year of the 47th parliament in 2024-25 it is expected that the level of demand will continue until the Federal election is called and the Parliament is prorogued.

The following financial statements reflect the funding received in the Budget to support process transformation (ongoing funding) for changes to the delivery of payroll services and a joint project with the Department of Parliamentary Services for the modernisation of identified parliamentary business applications (funding in the 2024-25 and 2025-26 budget years).

3.2 Budgeted financial statements tables

Table 3.1: Comprehensive income statement (showing net cost of services) for the period ended 30 June
	2023-24 Estimated actual $'000'	2024-25 Budget $'000'	2025-26 Forward estimate $'000'	2026-27 Forward estimate $'000'	2027-28 Forward estimate $'000'
EXPENSES
Employee benefits	24,712	26,206	26,285	25,621	25,626
Suppliers	5,050	5,392	5,757	5,892	6,195
Depreciation and amortisation (a)	207	212	200	202	198
Total expenses	29,969	31,810	32,242	31,715	32,019
LESS:
OWN-SOURCE INCOME
Own-source revenue
Sale of goods and rendering of services	450	450	450	450	450
Total own-source revenue	450	450	450	450	450
Gains
Resources received free of charge	2,361	2,407	2,517	2,517	2,518
Total gains	2,361	2,407	2,517	2,517	2,518
Total own-source income	2,811	2,857	2,967	2,967	2,968
Net cost of services	(27,158)	(28,953)	(29,275)	(28,748)	(29,051)
Revenue from Government	26,972	28,762	29,084	28,546	28,853
Deficit attributable to the Australian Government	(186)	(191)	(191)	(202)	(198)
Total comprehensive loss	(186)	(191)	(191)	(202)	(198)
Total comprehensive loss attributable to the Australian Government	(186)	(191)	(191)	(202)	(198)
Note: Impact of net cash appropriation arrangements
	2022-23 Estimated actual $'000	2023-24 Budget $'000	2024-25 Forward estimate $'000	2025-26 Forward estimate $'000	2026-27 Forward estimate $'000
Total comprehensive loss - as per statement of Comprehensive Income	(186)	(191)	(191)	(202)	(198)
plus: depreciation/amortisation of assets funded by appropriations (DCB) and/or equity injections (a)	186	191	191	202	198
plus: depreciation/amortisation expenses for ROU assets (a)	21	16	13	-	-
less: lease principal repayments (a)	21	16	13	-	-
Net Cash Operating Surplus/ (Deficit)	-	-	-	-	-
Prepared on Australian Accounting Standards basis. ^(a)Applies leases under AASB 16 Leases

Table 3.2: Budgeted departmental balance sheet (as at 30 June)
	2023-24 Estimated actual $'000'	2024-25 Budget $'000'	2025-26 Forward estimate $'000'	2026-27 Forward estimate $'000'	2027-28 Forward estimate $'000'
ASSETS
Financial assets
Cash and cash equivalents	226	226	226	226	226
Trade and other receivables	14,313	14,313	14,313	14,313	14,313
Total financial assets	14,539	14,539	14,539	14,539	14,539
Non-financial assets
Property, plant and equipment	2,138	2,271	2,397	2,532	2,645
Right of use	29	13	-	-	-
Intangibles	69	39	26	-	-
Inventories	122	122	122	122	122
Other non-financial assets	257	257	257	257	257
Total non-financial assets	2,615	2,702	2,802	2,911	3,024
Total assets	17,154	17,241	17,341	17,450	17,563
LIABILITIES
Payables
Suppliers	317	317	317	317	317
Other payables	781	781	781	781	781
Total Payables	1,098	1,098	1,098	1,098	1,098
Interest bearing liabilities
Leases	29	13	-	-	-
Total interest bearing liabilities	29	13	-	-	-
Provisions
Employee provisions	7,414	7,414	7,414	7,414	7,414
Total provisions	7,414	7,414	7,414	7,414	7,414
Total liabilities	8,541	8,525	8,512	8,512	8,512
Net assets	8,613	8,716	8,829	8,938	9,051
EQUITY*
Parent entity interest
Contributed equity	3,260	3,559	3,859	4,166	4,477
Reserves	11,495	11,495	11,495	11,495	11,495
Accumulated deficit	(6,142)	(6,338)	(6,525)	(6,723)	(6,921)
Total parent entity interest	8,613	8,716	8,829	8,938	9,051
Total equity	8,613	8,716	8,829	8,938	9,051
Prepared on Australian Accounting Standards basis *Equity is the residual interest in assets after the deduction of liabilities.

Table 3.3: Departmental statement of changes in equity — summary of movement (Budget year 2024-25)
	Retained earnings $'000	Asset revaluation reserve $'000	Contributed equity/ captial $'000	Total equity $'000
Opening balance as at 1 July 2024
Balance carried forw ard from previous period	(6,147)	11,495	3,260	8,608
Adjusted opening balance	(6,147)	11,495	3,260	8,608
Comprehensive income
Deficit for the period	(191	-	-	(191)
Total comprehensive income	(191)	-	-	(191)
of which: Attributable to the Australian Government	(191)	-	-	(191)
Transactions with owners
Contributions by owners
Departmental Capital Budget (DCB)	-	-	299	299
Sub-total transactions with owners	-	-	299	299
Estimated closing balance as at 30 June 2025	(6,338)	11,495	3,559	8,716
Closing balance attributable to the Australian Government	(6,338)	11,495	3,559	8,716
Prepared on Australian Accounting Standards basis *The non-controlling interest disclosure is not required if an entity does not have non-controlling interests.

Table 3.4: Budgeted departmental statement of cash flows (for the period ended 30 June)
	2023-24 Estimated actual $'000'	2024-25 Budget $'000'	2025-26 Forward estimate $'000'	2026-27 Forward estimate $'000'	2027-28 Forward estimate $'000'
OPERATING ACTIVITIES
Cash received
Appropriations	26,972	28,762	29,084	28,546	28,853
Sale of goods and rendering of services	450	450	450	450	450
Net GST received	233	245	261	261	261
Total cash received	27,634	29,457	29,795	29,257	29,564
Cash used
Employees	24,712	26,206	26,285	25,621	25,626
Suppliers	2,922	3,230	3,501	3,636	3,938
Total cash used	27,634	29,436	29,786	29,257	29,564
Net cash from operating activities	21	21	9	-	-
INVESTING ACTIVITIES
Cash used
Purchase of property, plant and equipment and intangibles	293	299	300	307	311
Total cash used	293	299	300	307	311
Net cash used by investing activities	(293)	(299)	(300)	(307)	(311)
FINANCING ACTIVITIES
Cash received
Contributed equity	293	299	300	307	311
Total cash received	293	299	300	307	311
Cash used
Repayments of borrowings Principal payments on lease liability	21	21	9	-	-
Total cash used	21	21	9	-	-
Net cash from financing activities	272	278	291	307	311
Net increase/(decrease) in cash held	-	-	-	-	-
Cash and cash equivalents at the beginning of the reporting period	226	226	226	226	226
Cash and cash equivalents at the end of the reporting period	226	226	226	226	226
Prepared on Australian Accounting Standards basis.

Table 3.5: Departmental capital budget statement (for the period ended 30 June)
	2023-24 Estimated actual $'000'	2024-25 Budget $'000'	2025-26 Forward estimate $'000'	2026-27 Forward estimate $'000'	2027-28 Forward estimate $'000'
NEW CAPITAL APPROPRIATIONS
Capital budget (DCB)	293	299	300	307	311
Total new capital appropriations	293	299	300	307	311
Provided for:
Purchase of non-financial assets	293	299	300	307	311
Total items	293	299	300	307	311
PURCHASE OF NON-FINANCIAL ASSETS
Funded by capital appropriation - DCB (a)	293	299	300	307	311
TOTAL	293	299	300	307	311
RECONCILIATION OF CASH USED TO ACQUIRE ASSETS TO ASSET MOVEMENT TABLE
Total purchases	293	299	300	307	311
Total cash used to acquire assets	293	299	300	307	311
Prepared on Australian Accounting Standards basis. ^(a) Includes purchases from current and previous years’ Departmental capital budgets (DCBs).

Table 3.6: Statement of departmental asset movements (Budget year 2023-24)
As at 1 July 2024
	Other property, plant and equipment $'000	Computer software and intangibles $'000	Total $'000
Gross book value	2,588	347	2,935
Gross book value - ROU assets	119	-	119
Accumulated depreciation/amortisation and impairment	(451)	(278)	(729)
Accumulated depreciation and impairment - ROU assets	(89)	-	(89)
Opening net book balance	2,167	69	2,236
Capital asset additions
Estimated expenditure on new or replacement assets
By purchase - capital budget (DCB)	299	-	299
Total additions	299	-	299
Other movements
Depreciation/amortisation expense	(161)	(30)	(191)
Depreciation/amortisation on ROU assets	(21)	-	(21)
Total other movements	(182)	(30)	(212)
As at 30 June 2025
Gross book value	2,887	347	3,234
Gross book value - ROU assets	119	-	119
Accumulated depreciation/amortisation and impairment	(612)	(308)	(920)
Accumulated depreciation and impairment - ROU assets	(110)	-	(110)
Closing net book balance	2,284	39	2,323
Prepared on Australian Accounting Standards basis.