Footnotes

CHAPTER 1

[1]        Journals of the Senate, No. 37 – 26 June 2014, p. 1019.

[2]        Journals of the Senate, No. 37 – 26 June 2014, p. 1019.

[3]        Journals of the Senate, No. 79 – 2 March 2015, p. 2203.

[4]        Senate Finance and Public Administration Legislation Committee, Inquiry into the performance of the Department of Parliamentary Services – Final Report, November 2012, p. 207.

[5]        See Department of Parliamentary Services (DPS), Response to the Senate Finance and Public Administration Legislation Committee report: The performance of the Department of Parliamentary Services, available on the committee's website at: www.aph.gov.au/~/media/wopapub/senate/committee/fapa_ctte/completed_inquiries/2010-13/dept_parliamentary_services/SPOS_response.ashx. DPS agreed to recommendations 2-19 and 21-22 of the committee's final report. DPS noted that Recommendation 1 of the interim report (funding for the completion of the Central Reference Document) and Recommendation 23 of the final report (an exemption for DPS from future one-off, additional efficiency dividends) were matters for Government. In response to Recommendation 1 of the final report (that the funding and administration of DPS be overseen by the Senate Appropriations and Staffing Committee and the House Appropriations and Administration Committee meeting jointly for that purpose), DPS indicated that it supported an appropriate level of scrutiny and advocacy for its role within the parliamentary system and noted that there were currently four main layers of Parliamentary accountability for DPS. In relation to Recommendation 20 of the final report (that DPS consider approaching the Auditor-General to undertake an audit by arrangement of DPS contract management and development), DPS stated that it would approach the Auditor-General to seek his views on the best way to undertake an evaluation of DPS contract development and management, including a potential timetable for the evaluation.

[6]        The Australian National Audit Office (ANAO) subsequently tabled a report, Managing Assets and Contracts at Parliament House: Department of Parliamentary Services, Audit Report No. 24, 2014-15 (ANAO Report), in the House of Representatives on 26 February 2015.

[7]        Estimates Hansard, 26 May 2014, pp 42-48, 78-85.

[8]        Estimates Hansard, 26 May 2014, p. 45.

[9]        Estimates Hansard, 26 May 2014, pp 48-51.

[10]      Estimates Hansard, 26 May 2014, pp 66-68.

[11]      Estimates Hansard, 26 May 2014, pp 52-59.

[12]      Estimates Hansard, 26 May 2014, pp 33-42, 74-78.

[13]      Estimates Hansard, 26 May 2014, p. 33.

[14]      Estimates Hansard, 26 May 2014, p. 33.

[15]      Estimates Hansard, 26 May 2014, p. 37.

[16]      Estimates Hansard, 26 May 2014, pp 75-76.

[17]      The Privileges Committee tabled its report into the matter on 5 December 2014. See Senate Committee of Privileges, The use of CCTV material in Parliament House, 160^th Report, December 2014.

[18]      Journals of the Senate, No. 37 – 26 June 2014, p. 1019.

Chapter 2

[1]        Votes and Proceedings, No. 99 – 26 February 2015, p. 1152.

[2]        The ANAO report also covered asset management (Chapter 2) and the establishment and management of contracts (Chapter 5).

[3]        ANAO Report, p. 73.

[4]        ANAO report, pp 19-20.

[5]        ANAO Report, p. 16.

[6]        ANAO Report, p. 16.

[7]        ANAO Report, p. 18.

[8]        Proof Committee Hansard, 2 March 2015, p. 5.

[9]        Proof Committee Hansard, 2 March 2015, p. 5.

[10]      ANAO Report, p. 15.

[11]      ANAO Report, p. 15.

[12]      Proof Committee Hansard, 2 March 2015, p. 2.

[13]      Proof Committee Hansard, 2 March 2015, p. 2.

[14]      Proof Committee Hansard, 2 March 2015, p. 2.

[15]      Proof Committee Hansard, 2 March 2015, p. 2.

[16]      Proof Committee Hansard, 2 March 2015, pp 12-13.

[17]      Estimates Hansard, 20 October 2014, p. 153.

[18]      Estimates Hansard, 20 October 2014, p. 162.

[19]      Estimates Hansard, 20 October 2014, p. 162.

[20]      A timeline of key events, as disclosed by DPS at the public hearing on 17 November 2014 and in answers to questions on notice following that hearing, as well as from other information received by the committee, is set out in Appendix 6. Ms Carol Mills, Secretary, DPS, advised the committee that the amount of $30,000 was decided upon for the commission based on the standard historic memorials portrait commission price, Estimates Hansard, 20 October 2014, p. 153. Dr Dianne Heriot, Parliamentary Librarian, DPS, informed the committee that she had purchased a further two photographs from Ms Zahalka for the Parliamentary Library collection, for a total of $10,000. The photographs were taken by Ms Zahalka as part of the original commission but were not included in the final 10 photographs selected for the Parliament House Art Collection; see Committee Hansard, 17 November 2014, pp 26-27.

[21]      Ms Lisa Kearney, Director, Legal Services, DPS, Committee Hansard, 17 November 2014, p. 30.

[22]      DPS, answer to question on notice, 17 November 2014 (received 30 January 2015),
pp 299-300.

[23]      DPS, answer to question on notice, 17 November 2014 (received 30 January 2014),
pp 307-308. The brief to the Presiding Officers recommended that they sign a request to the Finance Minister for one-off funding for DPS to meet the costs of 'permanent records of the twenty-fifth anniversary of Parliament House'. The Finance Minister responded in April 2013 advising that DPS would be receiving an addition $85,000 for the 2012-13 financial year; see DPS, answer to question on notice, 17 November 2014 (received 30 January 2014),
pp 307-313.

[24]      Ms Lisa Kearney, Director, Legal Services, DPS, Committee Hansard, 17 November 2014, p. 34.

[25]      Ms Lisa Kearney, Director, Legal Services, DPS, Committee Hansard, 17 November 2014, p. 31. See also Ms Myra Croke, Chief Operating Officer, DPS, Committee Hansard, 2 March 2015, p. 25.

[26]      See Ms Lisa Kearney, Director, Legal Services, DPS, Committee Hansard, 17 November 2014, pp 31-32.

[27]      Ms Lisa Kearney, Director, Legal Services, DPS, Committee Hansard, 17 November 2014, p. 32.

[28]      Committee Hansard, 17 November 2014, p. 36. See also, Ms Carol Mills, Secretary, DPS, 2 March 2015, p. 25.

[29]      Committee Hansard, 17 November 2014, p. 40

[30]      Committee Hansard, 17 November 2014, pp 40-41.

[31]      Lake Macquarie City Art Gallery, A case study: Anne Zahalka, Education Resource Kit, 2013, p. 19.

[32]      ANAO Report, p. 91.

[33]      Committee Hansard, 17 November 2014, p. 33.

[34]      Proof Committee Hansard, 2 March 2015, p. 24.

[35]      Senate Committee of Privileges, The use of CCTV material in Parliament House, 160^th Report, December 2014, p. 9.

[36]      Senate Committee of Privileges, The use of CCTV material in Parliament House, 160^th Report, December 2014, pp 9-10. Ms Mills' response is contained in an email to one of her staff and states: 'You may be aware that contact by individuals with parliamentarians is not something that we monitor in order to provide privacy to them in the conduct of their business. Happy to discuss', see Senate Committee of Privileges, The use of CCTV material in Parliament House, 160^th Report, December 2014, p. 10.

[37]      Senate Committee of Privileges, The use of CCTV material in Parliament House, 160^th Report, December 2014, p. 10.

[38]      Senate Committee of Privileges, The use of CCTV material in Parliament House, 160^th Report, December 2014, p. 10.

[39]      Senate Committee of Privileges, The use of CCTV material in Parliament House, 160^th Report, December 2014, pp 10-11.

[40]      Senate Committee of Privileges, The use of CCTV material in Parliament House, 160^th Report, December 2014, p. 38. On 2 March 2015, the President of the Senate tabled his response to the Privileges Committee report agreeing to this recommendation of the Privileges Report, see Journals of the Senate, No. 79 – 2 March 2015, p. 2191. A copy of the President's response is attached to correspondence from Senator Jacinta Collins, Chair of the Privileges Committee, to Senator Cory Bernardi, Chair of the Senate Finance and Public Administration Legislation Committee, dated 12 March 2014, available on the committee's website at: www.aph.gov.au/Parliamentary_Business/Committees/Senate/Finance_and_Public_Administration/DPS_2014/Additional_Documents.

[41]      Correspondence from Ms Carol Mills, Secretary of DPS, to Senator Cory Bernardi, Chair of the Senate Finance and Public Administration Legislation Committee, dated 20 February 2015, p. 1.

[42]      Correspondence from Ms Carol Mills, Secretary of DPS, to Senator Cory Bernardi, Chair of the Senate Finance and Public Administration Legislation Committee, dated 20 February 2015, pp 1-2.

[43]      Correspondence from Ms Carol Mills, Secretary of DPS, to Senator Cory Bernardi, Chair of the Senate Finance and Public Administration Legislation Committee, dated 20 February 2015, p. 2.

[44]      Correspondence from Dr Rosemary Laing, Clerk of the Senate, to Senator Cory Bernardi, Chair of the Senate Finance and Public Administration Legislation Committee, dated 17 March 2015, pp 1-2.

[45]      Correspondence from Dr Rosemary Laing, Clerk of the Senate, to Senator Cory Bernardi, Chair of the Senate Finance and Public Administration Legislation Committee, dated 17 March 2015, p. 2.

[46]      Correspondence from Dr Rosemary Laing, Clerk of the Senate, to Senator Cory Bernardi, Chair of the Senate Finance and Public Administration Legislation Committee, dated 17 March 2015, p. 2.

[47]      Correspondence from Dr Rosemary Laing, Clerk of the Senate, to Senator Cory Bernardi, Chair of the Senate Finance and Public Administration Legislation Committee, dated 17 March 2015, p. 2.

[48]      Correspondence from Dr Rosemary Laing, Clerk of the Senate, to Senator Cory Bernardi, Chair of the Senate Finance and Public Administration Legislation Committee, dated 17 March 2015, pp 2-3.

[49]      Estimates Hansard, 26 May 2014, p. 33. See also Estimates Hansard, 26 May 2014, pp 37, 38, 39, 40.

[50]      Estimates Hansard, 26 May 2014, pp 34, 35, 37, 39. Mr Neil Skill, First Assistant Secretary, Building Management Division, DPS, also gave evidence that this was the only case he was aware of where CCTV footage was used in relation to staff matters, Estimates Hansard, 26 May 2014, pp 35, 40.

[51]      Mr Neil Skill, First Assistant Secretary, Building and Asset Management, DPS, Committee Hansard, 17 November 2014, pp 3, 5-6.

[52]      See Mr Neil Skill, First Assistant Secretary, Building and Asset Management, DPS, Committee Hansard, 17 November 2014, p. 6; Ms Carol Mills, Secretary, DPS, Proof Committee Hansard, 2 March 2015, p. 12.

[53]      Proof Committee Hansard, 2 March 2015, p. 19.

[54]      See Ms Karen Greening, Committee Hansard, 17 November 2014, p. 11.

[55]      Proof Committee Hansard, 2 March 2015, p. 14.

[56]      Proof Committee Hansard, 2 March 2015, p. 2.

[57]      ANAO Report, p. 15.

APPENDIX 6

[1]        It appears from documents provided in answers to questions on notice that the director in the Parliamentary Experience Branch that Ms Kearney is referring to was the Director of Parliamentary Events and Business Development.