APPENDIX 3
Recommendations from the previous inquiry into the performance of the
Department of Parliamentary Services
Inquiry into the performance of the Department of Parliamentary Services,
Interim report recommendation:
Recommendation
1
5.24
The committee recommends that the Commonwealth Government provide
the Department of Parliamentary Services a one-off additional appropriation
of $100,000 to be used, together with the existing Department of Parliamentary
Services allocation of funds, for the completion of the document,The
Architect's Design Intent for Parliament House, Canberra: Central Reference Document,
by Ms Pamille Berg.
Inquiry into the performance of the Department of Parliamentary Services,
Final report recommendations:
Recommendation 1
10.12
The committee recommends that the funding and administration of the
Department of Parliamentary Services be overseen by the Senate Appropriations
and Staffing Committee and the House Appropriations and Administration
Committee meeting jointly for that purpose, and that standing orders be amended
as necessary.
Recommendation 2
10.19
The committee recommends that the Department of Parliamentary Services
implements appropriate training programs for managers in relation to bullying
and harassment and ensures that adequate processes are in place so that all
employees are confident in reporting bullying and harassment.
Recommendation 3
10.20
The committee recommends that the Department of Parliamentary Services
develop a bullying register to record information about bullying such as
details of the incident, where it happened and what action that has been taken
so that any trends can be quickly and easily identified.
Recommendation 4
10.21
The committee recommends that if areas with systemic bullying issues are
identified, that the Department of Parliamentary Services undertake a
pre-emptive investigation of the area rather than wait until formal complaints
are received.
Recommendation 5
10.22
The committee recommends that the Department of Parliamentary Services
approach Comcare to undertake a further audit, including a survey of all staff,
before the end of 2013 to measure improvements, if any, in the management of bullying
and inappropriate workplace behaviour in the Department of Parliamentary
Services.
Recommendation 6
10.26
The committee recommends that the Department of Parliamentary Services
ensure that all recruitment processes are open, transparent and based on merit.
Recommendation 7
10.27
The committee recommends that the Department of Parliamentary Services
ensures that all staff involved in the conduct of selection processes receive
adequate training and that a review of recruitment processes and tools be
undertaken to ensure that they are relevant and appropriate.
Recommendation 8
10.28
The committee recommends that the Department of Parliamentary Services
investigate the use of systems, including electronic recruitment, to better
manage recruitment and ensure efficient processes.
Recommendation 9
10.29
The committee recommends that the Department of Parliamentary Services
approaches the Merit Protection Commissioner to establish independent selection
advisory committees for forthcoming recruitment processes.
Recommendation 10
10.32
The committee recommends that the Department of Parliamentary Services
review rates of personal leave in order to identify any underlying causes of the
high levels of personal leave taken in the department.
Recommendation 11
10.33
The committee recommends that the Department of Parliamentary Services
undertake a work health and safety audit within Hansard services to identify
any factors contributing to overuse injuries.
Recommendation 12
10.41
The committee recommends that the Presiding Officers arrange for the
installation of a plaque within the Parliamentary Precincts, during the
building's 25th anniversary, commemorating the contribution made by
Mr Romaldo Giurgola, as well as all those who worked on the planning,
design and construction of Parliament House.
Recommendation 13
10.49
The committee recommends that the Presiding Officers table in both Houses,
on a biennial basis, a report devoted specifically to the building and its
contents including information on the condition of the building and its
contents, costs of upkeep of the building, heritage concerns and any other
related matter so as to fully inform the Parliament and the public about the
building.
Recommendation 14
10.53
The committee recommends that the Department of Parliamentary Services
undertake capability reviews in relation to design integrity, project
management and technical areas including fire safety and engineering services.
Recommendation 15
10.55
The committee recommends that the Department of Parliamentary Services
undertake an audit of fire safety in Parliament House and consider reviewing
the standard of building documentation.
Recommendation 16
10.58
The committee recommends that the Department of Parliamentary Services
provide more accurate, meaningful and transparent information, including
information about costs and construction projects undertaken in Parliament
House, in its annual report.
Recommendation 17
10.63
The committee recommends that the Department of Parliamentary Services
undertake a full audit of the Parliament House status A and B furniture with particular
regard to condition, conservation measures, use of furniture, and past disposal
practices.
Recommendation 18
10.66
The committee recommends that the Department of Parliamentary Services
ensures that all staff involved in contract development and management have
relevant skills and receive appropriate training where necessary.
Recommendation 19
10.68
The committee recommends that the Department of Parliamentary Services
review the way in which it develops and manages contracts.
Recommendation 20
10.69
The committee recommends that the Department of Parliamentary Services
consider approaching the Auditor-General to undertake an audit by arrangement
of DPS contract development and management.
Recommendation 21
10.72
The committee recommends that the Security Management Board review the
criteria for the issue of photographic security passes for Parliament House.
Recommendation 22
10.74
The committee recommends that, as a matter of priority, arrangements
should be completed for the transfer of responsibility for mobile and
multifunction devices to the Department of Parliamentary Services.
Recommendation 23
10.77
The committee recommends that the Commonwealth exempt the Department of
Parliamentary Services from any future one-off, additional efficiency
dividends.
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