Compliance index

Department of Parliamentary Services Annual Report 2011-2012

Compliance index

The Department of Parliamentary Services is required at the end of each financial year to give a report to the Presiding Officers for presentation to each House of the Parliament under subsection 65(1)(c) of the Parliamentary Service Act 1999.

Under subsection 65(2) of the Parliamentary Service Act 1999, the department’s annual report must be prepared in accordance with guidelines approved on behalf of the Parliament by the Joint Committee of Public Accounts and Audit (JCPAA). The Requirements for annual reports for departments, executive agencies and FMA Act bodies (the Requirements) were revised and reissued in June 2010.

The Requirements stipulate a core set of mandatory information which must be included in annual reports to ensure that accountability requirements are met and to provide consistency for readers. There are other items which are suggested for inclusion on the basis of making the annual report as informative as possible.

The following table shows where the mandatory information specified by the Requirements may be found in this report.

Part of report	Requirement item
Letters of transmittal	Letters of transmittal
Aids to access	Table of contents
	Index - Available in the full report (PDF 6.2 MB)
	Glossary
	Abbreviations and acronyms
	Contact officer
	Internet home page address and internet address of report
Part 1—Review by Secretary	Review by departmental Secretary
	Summary of significant issues and developments
	Outlook for 2012–13
Part 2—Departmental overview	Overview description of department
	Role and functions
	Organisational structure
	Outcome and program structure
	Where outcome and program structures differ from PB Statements/PAEs or other portfolio statements accompanying any other additional appropriation bills (other portfolio statements), details of variation and reasons for change
Parts 3 & 4—Report on performance	Review of performance during the year in relation to programs and contribution to outcomes
	Actual performance in relation to deliverables and KPIs set out in PB Statements/PAES or other portfolio statements
	Where performance targets differ from the PBS/PAES, details of both former and new targets, and reasons for the change
	Narrative discussion and analysis of performance
	Trend Information
	Significant changes in nature of principle functions/services
	Factors, events or trends influencing departmental performance
	Social inclusion outcomes
	Performance against service charter customer service standards, complaints data, and the department’s response to complaints
	Discussion and analysis of department’s financial performance
	Discussion of any significant changes from the prior year, from budget or anticipated to have a significent impact on future operations.
	Agency resource statement and summary resource tables by outcomes
Part 5—Sustainability
Corporate governance	Agency heads are required to certify that their agency comply with the Commonwealth Fraud Control Guidelines.
	Statement of the main corporate governance practices in place
	Names of the senior executive and their responsibilities
	Senior management committees and their roles
	Corporate and operational planning and associated performance reporting and review
	Approach adopted to identify areas of significant financial or operational risk
	Policy and practices on the establishment and maintenance of appropriate ethical standards
	How nature and amount of remuneration for SES officers is determined
External scrutiny	Significant developments in external scrutiny
	Judicial decisions and decisions of administrative tribunals
	Reports by the Auditor-General, a parliamentary committee or the Commonwealth Ombudsman
Management of human resources	Assessment of effectiveness in managing and developing human resources to achieve departmental objectives
	Workforce planning, staff turnover and retention
	Impact and features of enterprise or collective agreements, individual flexibility arrangements (IFAs), determinations, common law contracts and AWAs
	Training and development undertaken and its impact
	Work health and safety performance
	Statistics on staffing
	Enterprise or collective agreements, IFAs, determinations, common law contracts and AWAs
	Performance pay
Assets management	Assessment of effectiveness of assets management
Purchasing	Assessment of purchasing against core policies and principles
Consultants	The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website.
Australian National Audit Office Access Clauses	Absence of provisions in contracts allowing access by the Auditor-General
Exempt Contracts	Contracts exempt from AusTender
Financial Statements	Financial Statements
Other Mandatory Information	Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011)
	Advertising and Market Research (Section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns
	Ecologically sustainable development and environmental performance (Section 516A of the Environment Protection and Biodiversity Conservation Act 1999)
	Grant Programs
	Disability reporting—explicit and transparent reference to agency-level information available through other reporting mechanisms
	Correction of material errors in previous annual report
	List of requirements

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