Chapter 18 - Documents tabled in the Senate
Custody
and alteration of documents
The custody of all
documents laid before the Senate is in the Clerk and they may
not be taken from the chamber or Senate offices without the permission of the
Senate (SO 44). A resolution
of 6
October 2005, on the recommendation of the Procedure Committee, authorises the storage
of original tabled documents outside Parliament House (6/10/2005, J.1200). All
documents tabled in the Senate since its first meeting in 1901 are registered
and are stored in a document storage room in Parliament House. Indexes to the
documents are published regularly, and those of 1901 to 2001 have been
microfilmed.
If a senator tables a document and subsequently discovers that it
includes material the senator did not intend to table, the material may be
excluded from the tabled document at the request of the senator, provided that
this does not create any disparity between the senator’s description of the
document to the Senate and the content of the document as amended.
A document ordered to be printed may not be altered without the
approval of the Senate, except for corrections and amendments not affecting the
substance of the document (SO 170).
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